QuickBooks External Accountant User

QuickBooks Desktop 2023 has various features that keep it ahead of other accounting software. In the gamut of Features in QuickBooks Desktop, QuickBooks external accountant is a marvelous one. By using the QuickBooks desktop accountant feature QuickBooks allows accountants to access the company files. In this support article, you will learn how to add or set up QuickBooks external accountant users.

QuickBooks External accountant user

What is QuickBooks External Accountant?

When you set up an external accountant user in QuickBooks desktop. It allows the accountant to sign in to your QuickBooks and audit the company file. This feature also bypasses the login prompt for the accountant to access books easily. But also, stars out any personal information to avoid any type of loss.

Also, Read What is QuickBooks Accountant Copy

What does an external accountant user do in QuickBooks?

The accountant audits the balance sheet to ensure accurate financial management. Now, you get to verify your accountant’s audit as well by using the Audit Trail feature in QuickBooks.

How To Set Up QuickBooks External Accountant User?

Learn how to add or set up external accountant users on QuickBooks desktop. Here is how you can do it:-

Set up QuickBooks External Accountant user in QuickBooks Pro & QuickBooks Premier

QuickBooks External Accountant user in QuickBooks Pro QuickBooks Premier

  • Launch QuickBooks Desktop
  • Sign in to your company file
  • Choose Company
  • Click on Set Up Users & Password
  • Choose Set up Users
  • Click on Add User
  • Add login details like User Name & Password
  • Click on Next
  • Choose External Accountant
  • Click on Next
  • Choose Yes to allow access for new user
  • Click on Finish

Add or Set up QuickBooks External Accountant user in QuickBooks Enterprise

  • Launch QuickBooks Desktop Enterprise
  • Sign in to your company file
  • Click on the Company tab
  •  Choose Users
  • Click on Users & Roles
  • Type in login information & click on OK.
  • Click on New from the User List
  • Type User Login ID & any temporary password
  • Click on External Accountant Role from Available Roles
  • Click on Add
  • Type accountants or user’s email address
  • Click on OK
  • Click OK to confirm

Also, Check How to Send an Accountant’s Copy of QuickBooks

Ask Accountant to Accept The User Invite

After you get finished with these steps. You need to ask your accountant to accept the invitation sent in his email. Once the invite is approved and verified the accountant can easily look into your books & make necessary changes for you.

Contact QuickBooks Desktop Support

In case you need more guidance about adding or setting up users on the QuickBooks desktop. Get in touch with QuickBooks desktop support experts at +1888-727-4587. Learn more about a wide range of QuickBooks features by a certified QuickBooks desktop ProAdvisor at no cost.

More Support Articles About QuickBooks User Setup

  1. QuickBooks multi-user mode setup
  2. Quickbooks Point of Sale multi-user setup
QuickBooks Unrecoverable Error

How to fix QuickBooks Unrecoverable Error?

What Is QuickBooks Unrecoverable Error?

Therefore QuickBooks Unrecoverable Error in desktop is generally encountered in any version of QuickBooks while opening a company file. QuickBooks Unrecoverable error code represents some internal damage inside your QuickBooks. The error message will display 5 digit error code number which will specify the reason or sector of damage.

QuickBooks Unrecoverable Error Snapshot

QuickBooks Unrecoverable Error

QuickBooks Unrecoverable Error Scenarios in QuickBooks 2020

  • While opening a QB company file
  • While starting QuickBooks
  • While activating QuickBooks
  • While printing transactions
  • While running the rebuild tool
  • While importing an accountant’s copy
  • While updating an application or windows
  • While creating, printing, or emailing pdf’s
  • While accessing in multi-user mode

How to fix QuickBooks Unrecoverable error?

Solutions can vary in this kind of situation, follow the general troubleshooting steps, before following these steps please make sure that your QuickBooks applications are the latest release and most importantly you have the latest backup of your QB company file.

Four EASY Solutions to resolve QuickBooks Unrecoverable Error

Solution 1: Open a sample company file to fix the unrecoverable error code

While opening and creating the same company file in QuickBooks, it confirms whether the QuickBooks file is corrupted or the QuickBooks application, if the sample file works then there is some problem in the company file you are trying to access or if not then there are some issues with the application. Launch QuickBooks in no company open window & select open a sample file. 

Solution 2: Steps to fix Unrecoverable error for Multi-users

After Identifying which user has been affected, from the company preferences new users can create and check if you are able to log in, or if the ADMIN user is also encountering an unrecoverable error for QuickBooks then you can download QuickBooks file doctor and repair your QuickBooks company file.

Solution 3: Restore QuickBooks automatic data recovery file (.adr)

It is recommended to contact Intuit QuickBooks Data recovery services to restore your QuickBooks.ADR file.

Solution 4: Run Reboot.bat file to re-register QuickBooks

  • Right-click on QuickBooks Icon and go to properties to open the file location
  • Right-click on reboot.bat and select run as an administrator
  • Restart your computer

Connect to QuickBooks Expert to Resolve Unrecoverable Error in QuickBooks

If any of the above solutions do not help you repair the QuickBooks unrecoverable error for you, feel free to connect with our team of experts for QuickBooks support at +1888-727-4587.