Setup QuickBooks Multi User Mode in QuickBooks Desktop

Do you want to share your QuickBooks Desktop with your employees or team members? Setting up a multi-user network will allow you to share QuickBooks and company files with other users on the network. In this article, learn how to setup QuickBooks multi user mode in simple steps.

setup & Install QuickBooks multi user mode

When you have multiple users accessing the company files, one computer acts as the server and hosts your company files. The other computers that will be connected to your network are known as workstations, and they do not host the company files, instead, they can just access it. If there are any significant changes to be made in QuickBooks then it is mostly done on this server.

Set up & Install QuickBooks Desktop to use Multi-user Mode

To set up QuickBooks multi-user mode, most of you might have already installed QuickBooks, but if you haven’t, then you must download, install, and activate QuickBooks desktop.

Here is how you can Install QuickBooks Desktop 2023

Once you download and initiate the installation process of QuickBooks, the steps are self-explanatory and very simple to follow. When you are installing QuickBooks you will be prompted for the type of install – the first is express install, and the second one is custom and network install.

This prepares QuickBooks for multiple-user. Here is how you can proceed:

setup quickbooks multi user mode

It is highly recommended that you keep the company files on the local hard drive of your server computer. It is easy to share company files over the network.

Set Folder Permissions to configure QuickBooks Multi user Mode

Setup folder permission from server to setup QuickBooks multi user mode.

Make sure that folder permissions are correct to enable Multi user Mode in QuickBooks Desktop:

install & setup quickbooks multi user mode

If your permissions are not set correctly, then follow the steps to set up QuickBooks in Multi user Mode: 

Install Database Server Manager to sync data in QuickBooks Multi User Mode

In step 1, where we set up QuickBooks for Custom and Network Install, it will also install QuickBooks Database Server Manager on your server. The QuickBooks Database Server Manager also lets you share company files with the other computers that share your network.

Set Admin Rights for QuickBooks Multi User Mode

The server computer must have Windows Admin Rights in the user account. The Database Server Manager should also have admin rights. This lets you control the level of access you wish to grant to the network computers when sharing your company files with them.

Use the Database Server Manager to exchange data while setting up QuickBooks Multi user Mode

After the scan, the folders are found in the “QuickBooks company files found” section. The other computers in your network will be able to access the company files in these folders. 

Turn on hosting to setup QuickBooks Multi User Mode

In the final step for QuickBooks multi-user setup, you need to enable multi-user access on your server to enable sharing. 

setup multi user mode in quickbooks desktop

You just need to sign in with your admin rights on the server and all other network computers whenever you want to access the multi-user network.

Contact QuickBooks Desktop Experts to Help you Install & Setup QuickBooks Multi User Mode

Follow the above steps to install and setup multi-user mode for QuickBooks desktop. In case you need assistance from an expert. Call QuickBooks desktop support experts at +1888-727-4587 & get instant help to setup QuickBooks multi-user mode.

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